Privacy
What we collect, and what we don’t.
Stetmark runs without tracking. A form and a sign-in are the only ways personal information reaches us, and both exist because the work needs them. This page states what is kept, why, who can see it, and how to have it changed or removed.
Last updated: 23 September 2026
What we collect
| Where | What is kept | Why |
|---|---|---|
| Client enquiry the form on For clients and Contact | Your name, email, organisation, the states you operate in, the topic you picked, and the detail you typed. | To answer you and to scope the work before anything is quoted. |
| Expert application the form on For experts | Your name, email, phone, credential type, credential or licence number, issuing body, the states you cover, and your practice setting. | To check the credential with the body that issued it before any paid work is offered, and to match you to assignments in the right jurisdiction. |
| Sign-in the account page | Your email address. If you sign in with Google, the name and email your Google account shares. | To show you your own submissions and your own engagement, and nobody else’s. |
| Referral records kept by us when you introduce someone | The person and organisation you introduced, their contact email, the work that came from it, and the fee owed to you. | To record an introduction from the first contact, so attribution is never argued about later. |
| Review records internal, when findings are scored | Which reviewer scored which finding, their scores and notes, and the date. | To run blind peer review honestly: nobody scores their own work, a colleague’s from the same employer, or a record they have already seen. |
| Correspondence email we exchange | Messages, quotes, and reports we send each other. | To run the engagement and to have a record of what was agreed. |
What we don’t collect
No tracking
No advertising scripts, no analytics, no social media pixels, no cookies used to follow you across other sites. The only thing stored in your browser is your sign-in session.
No card details
Card numbers are entered on the payment provider’s own page and never reach this site or our database. We keep what was paid, when, and for what.
No buying or selling
We do not buy contact lists, and we do not sell, rent, or hand over personal information for advertising. There is no advertising on this site.
No public roster
Reviewer names, credentials, and referral records stay private. Nothing about a client’s engagement or a reviewer’s identity is published on the site.
Who can see it
Submissions, the roster, and engagement records sit behind a signed-in owner account and are not linked from the public site. A credentialed reviewer sees the material in front of them on an assignment they were given, and nothing else. Where the process calls for a blind review, the reviewer is not shown who submitted the finding.
Outside of us and the assigned reviewer, information passes only to the services that run the site:
- Hosting and database — where submissions, roster records, and engagement records are stored.
- Payment provider — to take a card payment and to record what was paid. They process the transaction; we never see the card number.
- Email service — to deliver sign-in and password messages from notify.stetmark.ai, and to notify us of a new submission.
- Google Fonts — the typefaces on this site are requested from Google when a page loads, which sees the requesting browser’s address. That is the only third-party request the site makes automatically, and it is the one piece of handling we cannot do on our own.
How long we keep it
| Record | Kept for |
|---|---|
| Enquiries we never answered | While they remain in the pipeline. Ask and it is deleted. |
| Expert applications | While the person is on the roster. After removal, only what is needed to pay for work already done. |
| Referral records | While a fee is owed or was ever paid, for as long as tax records must be held. |
| Client work product and documents | For the engagement and the period stated in the engagement agreement. |
| Sign-in details | Until you ask us to close the account. |
Your choices
Write to hello@stetmark.ai and we will tell you what we hold about you, correct it, or delete it. If a record has to stay for a payment, tax, or contract obligation we will say which one and for how long, and delete the rest. You can withdraw an application at any time; a credential you no longer hold is paused rather than kept as a claim.
On credentials specifically. A reviewer’s credential type, number, and issuing body are recorded because the credential is the reason the work is worth anything, and we check it with the issuing body rather than taking it on trust. It is stored privately and is never published. If you do not want your details held that way, do not apply — reading the library needs nothing from you.
Security
Access to submissions, the roster, and engagement records requires a signed-in owner account, and the private areas are not linked from the public site. Client documents are stored privately and shared only with the reviewer assigned to that engagement. No method of storing information is a guarantee, so we keep what we need and nothing more.
Children
The site is written for businesses and credentialed professionals. It is not directed at children, and we do not knowingly collect information from anyone under eighteen.
Changes to this page
This page is the current version of our privacy practices. If our handling changes in a way that affects information you have already given us, we will tell you directly rather than only editing this page. The date at the top of the page is when it last changed.